Clayton Art Wine Vendor Application

General Information

The Clayton Business and Community Association invites you to apply to participate in the 25^thannual Clayton Art & Wine Festival, drawing an estimated attendance of 20,000+. This event has been a huge success, with most of our vendors coming back year after year. Clayton is a unique, friendly and historic city, nestled at the base of Mount Diablo. It is located approximately 7 miles from Walnut Creek.

We plan to feature up to 10 booths in Food Court, approximately 100 Art & Craft booths, as well as ten to twelve wineries and a variety of popular beers and micro-breweries. A continental breakfast will be served each day. Security will be provided on Saturday night.

DATES: April 25 and April 26, 2020
WHERE: Main Street/Marsh Creek Road, Downtown (asphalt surface), Clayton, CA
HOURS: 10:00 a.m. to 7:00 p.m. Saturday, 10:00 a.m. to 5:00 p.m. Sunday

Exhibitors are to have their booth set up by 9:00 a.m. on Saturday. All cars are to be off the street by 8:30 a.m. on Saturday. Booths are not to be dismantled before 5:00 p.m. Sunday. Cars are not allowed back on the street until your booth is totally dismantled and the street is cleared by the police. This will facilitate a faster exit at the end of the show.

ELIGIBILITY: Exhibitor must man their booth and all work must be handcrafted by exhibitor. Exhibitor will be asked to remove buy/sell items. Exhibitor must submit at least 4 photos (no slides) of all the work that he/she plans to sell and 1 of the booth. Only juried work may be sold. All photos will be returned at the festival.

APPLICATIONS: Final application deadline is March 15, 2020. Notification will be sent out around March 22, 2020. All applications are juried and categories are limited to maintain a balanced show. Our goal is to keep the art and craft portion fresh and exciting for our patrons, your customers. CBCA retains the right to accept or deny applications; the decision of the jurors is final. We cannot guarantee same space assignment, but be assured we will try to keep you in same general area, if possible. (No refunds after March 30, 2020)

ENTRY FEES:

* Arts/Crafts – $325 (10’ x 10’ space), $475 – corner booths. We’ve discontinued the $25 clean-up deposit charged in previous years. Vendors are responsible for cleaning their booth space so we don’t have to reinstate the deposit in the future.

* Food Court – $450 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($130) and a refundable clean-up deposit of $100, returned upon inspection by Food Committee.

* Food on the Street (Consumables) – $450 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($130) and a refundable clean-up deposit of $100, returned upon inspection by Food Committee.

* Food on the Street (Prepackaged) – $325 (10’ x 10’ space) + Health Dept. Permit Fee ($130) and a refundable clean-up deposit of $100, returned upon inspection by Food Committee.

* Electricity limited to 110 volt – charge of $50.00 extra or you must provide your own and advise us in advance for proper placement. (very limited availability)

If paying by check, make all checks payable to: CBCA and mail to:
CBCA, P.O. Box 436, Clayton, CA 94517.

Please include a self-addressed, stamped envelope.

$25.00 – Return check charge

For further entry information, please call Sue White at (925) 672-2272.

Questions about the event?
Text-call (925) 672-2272

Step 1 of 3

Name*
First Last
dba*
Email*
Address (no P.O. boxes)*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Phone (work)*
Phone (cell)
Seller's Permit Number*

Vendor Type*
- Food Court
- Food on the Street (Prepackaged)
- Arts & Crafts
- Food on the Street (Consumable)
For non-food-court vendors, if you have pre-packaged foods, select "Food on the Street," but if your food is an open consumable, choose "Food on the Street (Consumable)" please.
Retail Price Range of Work:
Menu*
Please type out the items you plan to have on your menu.
Non-Corner 10'x10' Booths*
Price: $325.00 Quantity:
Corner 10'x10' Booths*
Price: $475.00 Quantity:
Number of 10'x10' Booths Requested*
Price: $450.00 Quantity:
Number of 10'x10' Booths Requested*
Price: $450.00 Quantity:
Ice
Price: $10.00 Quantity:
Do you want to order ice? 20 lb. bag for $10 a bag. Payment must accompany your application (no orders at the festival).
Electricity
Price: $50.00 Quantity:
$50 charge for electricity, or you may provide your own (enter 0 here) but please advise us in advance for proper placement.
Your application will not be considered without the following:
Certificate of Insurance - naming CBCA as additional insured for April 25 – April 26, 2020. (see below)

FOLLOWING FOR FOOD VENDORS ONLY

Health Department Temporary Food Sales: please upload on this form or fill out from the attached form (below download link) (the Health Dept. has notified us that the amount may change and we will have to collect the difference – we will notify you if this takes place.)

Fire Department: please upload on this form or fill out from the attached form (below download link.)
Non-Food Vendor Insurance Option*
- Certificate of Insurance
- Hold Harmless
As a non-food vendor, you have the option of either providing a Certificate of Insurance, or signing the CBCA's Hold Harmless Agreement.
Certificate of Insurance
https://claytoncbca.org/wp-content/uploads/2020/02/Cert-of-Insurance-AW-2020.pdf
Submit Certificate of Insurance*
Health Department
https://claytoncbca.org/wp-content/uploads/2020/02/2020-CCHS-Food-Vendor-App.pdf
Submit Health Department Form*
DD-214
Fire Department
https://claytoncbca.org/wp-content/uploads/2020/02/2020-CCFD-Food-Vendor-Appl.pdf
Submit Fire Department Form*
Business Letter
https://claytoncbca.org/wp-content/uploads/2020/02/Business-License-Letter.pdf
Number of Photos to Upload*
Please enter a number from 1 to 5.
Upload Photo (1)*
Upload photos of your product in the following fields
Upload Photo (2)*
Upload photos of your product in the following fields
Upload Photo (3)*
Upload photos of your product in the following fields
Upload Photo (4)*
Upload photos of your product in the following fields
Upload Photo (5)*
Upload photos of your product in the following fields
I have read and agree to all the specified terms and conditions set forth on all pages of the Clayton Art & Wine Festival application. I further release the Clayton Business & Community Association and all of it’s duly appointed representatives of all liability and responsibility for damages or loss suffered before, during or after the 2020 Festival, or as a result of the display of my work, equipment or materials.
Hold Harmless Signature*
Date*
Date Format: MM slash DD slash YYYY

Health Department Temporary Food Sales*
Price: $130.00
If you have a DD214 please upload it or mail it to the CBCA at PO Box 436 Clayton CA 94517 for your reimbursement of this $130.00 fee.
Refundable Clean-Up Deposit
Price: $100.00
Total
$0.00
Signature
Date
Date Format: MM slash DD slash YYYY
Credit Card

American Express
Discover
MasterCard
Visa
Card Number Expiration Date Security Code Cardholder Name

Clayton Business and Community Association

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