Clayton Art Wine Vendor Application

The Clayton Business and Community Association invites you to apply to participate in the 26^thannual Clayton Art & Wine Festival, drawing an estimated attendance of 20,000+. This event has been a huge success, with most of our vendors coming back year after year. Clayton is a unique, friendly and historic city, nestled at the base of Mount Diablo. It is located approximately 7 miles from Walnut Creek.

We plan to feature up to 10 booths in Food Court, approximately 100 Art & Craft booths, as well as ten to twelve wineries and a variety of popular beers and micro-breweries. A continental breakfast will be served each day. Security will be provided on Saturday night.

DATES: April 29 and April 30, 2023
WHERE: Main Street/Marsh Creek Road, Downtown (asphalt surface), Clayton, CA
HOURS: 10:00 a.m. to 7:00 p.m. Saturday, 10:00 a.m. to 5:00 p.m. Sunday

Exhibitors are to have their booth set up by 9:00 a.m. on Saturday. All cars are to be off the street by 8:30 a.m. on Saturday. Booths are not to be dismantled before 5:00 p.m. Sunday. Cars are not allowed back on the street until your booth is totally dismantled and the street is cleared by the police. This will facilitate a faster exit at the end of the show.

ELIGIBILITY: Exhibitor must man their booth and all work must be handcrafted by exhibitor. Exhibitor will be asked to remove buy/sell items. Exhibitor must submit at least 4 photos (no slides) of all the work that he/she plans to sell and 1 of the booth. Only juried work may be sold. All photos will be returned at the festival.

APPLICATIONS: Final application deadline is March 22, 2023. Notification will be sent out around March 29, 2023. All applications are juried and categories are limited to maintain a balanced show. Our goal is to keep the art and craft portion fresh and exciting for our patrons, your customers. CBCA retains the right to accept or deny applications; the decision of the jurors is final. We cannot guarantee same space assignment, but be assured we will try to keep you in same general area, if possible. (No refunds after April 5, 2023)

ENTRY FEES:

* Arts/Crafts – $350 (10’ x 10’ space), optional corner is $175 per corner. We’ve discontinued the $25 clean-up deposit charged in previous years. Vendors are responsible for cleaning their booth space so we don’t have to reinstate the deposit in the future.

* Food Court – $500 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($140) and a refundable clean-up deposit of $100, returned upon inspection by Food Committee.

* Food on the Street (Consumables) – $500 (10’ x 10’ space) + 10% of gross receipts + Health Dept. Permit Fee ($140) and a refundable clean-up deposit of $100, returned upon inspection by Food Committee. Optional corner is $175 per corner.

* Food on the Street (Prepackaged) – $350 (10’ x 10’ space) + Health Dept. Permit Fee ($140). Optional corner is $175 per corner.

* Electricity limited to 110 volt – charge of $50.00 extra or you must provide your own and advise us in advance for proper placement. (extremely limited availability).

If paying by check, make all checks payable to: CBCA and mail to:
CBCA, P.O. Box 436, Clayton, CA 94517.

Please include a self-addressed, stamped envelope.

$25.00 – Return check charge

For further entry information, please call Sue White at (925) 672-2272.

Questions about the event?
Text-call (925) 672-2272

Unique ID
Name*
First Last
dba*
Email*
Returning Vendor?*
- Yes
- No
Have you been a vendor for the Clayton Art & Wine festival in previous years under the same name/ company name?
Address (no P.O. boxes)*
Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Phone (work)*
Phone (cell)
Seller's Permit Number*
Vendor Type*
- Food Court
- Food on the Street (Prepackaged)
- Arts & Crafts
- Food on the Street (Consumable)
For non-food-court vendors, if you have pre-packaged foods, select "Food on the Street," but if your food is an open consumable, choose "Food on the Street (Consumable)" please.

Please note that there is a 10% fee imposed on Food Court and Food on the Street (Consumable) sales collected at the event.
Retail Price Range of Work:
Low Range of Work
High Range of Work
Menu*
Please type out the items you plan to have on your menu.
10'x10' Booths*
Price: $350.00
Corner (Optional)*
Price: $175.00
Addition to the booth: can request up to two corners per booth. Place 0 if no corner is requested.
Number of 10'x10' Booths Requested*
Price: $500.00
Number of 10'x10' Booths Requested*
Price: $500.00
Ice
Price: $10.00
Do you want to order ice? 20 lb. bag for $10 a bag. Payment must accompany your application (no orders at the festival).
Electricity
Price: $50.00
$50 charge for electricity, or you may provide your own (enter 0 here) but please advise us in advance for proper placement. Extremely limited.
Your application will not be considered without the following:
Certificate of Insurance - naming CBCA as additional insured for April 29 – April 30, 2023.

Hold Harmless Form (for Arts & Crafts only)

FOLLOWING FOR FOOD VENDORS ONLY

Health Department Temporary Food Sales: please upload on this form or fill out from the attached form (below download link) (the Health Dept. has notified us that the amount may change and we will have to collect the difference – we will notify you if this takes place.)

Fire Department: please upload on this form or fill out from the attached form (below download link.)
Health Department
https://claytoncbca.org/wp-content/uploads/2023/01/2023-health-form.pdf
Submit Health Department Form*
Max. file size: 5 MB.
DD-214
Max. file size: 5 MB.
Flame*
- True
- False
If you will have a flame of any kind at the event, please select 'True' here. Otherwise, select 'False.'
Fire Department
If you are attending the event and have a flame of any kind, you are required to submit a completed Fire Department ‘Food Vendor Operations Permit' Application.
https://claytoncbca.org/wp-content/uploads/2023/01/20220129_CC-CountyFD-Food-Vendor-permit-revised2023.pdf
Submit Fire Department Form
Max. file size: 5 MB.
Business Letter
http://claytoncbca.org/wp-content/uploads/2020/02/Business-License-Letter.pdf
Photos
Drop files here or

Max. file size: 512 MB.
Non-Food Vendor Insurance Option*
- Certificate of Insurance
- Hold Harmless
As a non-food vendor, you have the option of either providing a Certificate of Insurance, or signing the CBCA's Hold Harmless Agreement.
Certificate of Insurance
Please submit proof of insurance in the below field.
Submit Certificate of Insurance*
Max. file size: 5 MB.
Hold Harmless and Waiver of Liability
As used herein, "YOU" and "YOUR" refers to the undersigned "Vendor." The Clayton Business & Community Association, Inc. (CBCA) requires that all vendors execute this Waiver of Liability and Hold Harmless Agreement as a condition of being accepted as a vendor at the 2023 Art & Wine Festival. YOU (the Vendor) hereby acknowledge that there may be risks to your person (physical injury) and/or property that you propose to sell at the 2023 Art & Wine Festival, including damage or theft of your property. YOU also understand that we remain in the midst of the COVID-19 pandemic, that YOU, inclusive of your staff, employees, or persons who assist you at this event, may become infected through interaction with members of the public regardless of your vaccination status. YOU also understand that CBCA may not require members of the public attending this event to wear approved masks and may not choose to validate and inspect the vaccination status of persons attending this event. YOU, on behalf of yourself, your business, heirs and assigns, and anyone who may assist you in your business while attending this event, hereby fully and voluntarily assume such risks and waive, release, and hold harmless CBCA, its officers and directors, individual and business members of CBCA, CBCA volunteers, and the City of Clayton from any and all claims for personal injury, property damage or death that may result from YOUR participation and presence at the event named herein, and to the fullest extent allowed by law. Further, YOU the undersigned vendor(s) hereby agree(s) to defend, indemnify and hold harmless the Clayton Business and Community Association, Inc., and the City of Clayton, from any and every claim, demand, lien, right, or cause of action of any kind or character, including all costs and attorney's fees, arising out of such participation and attendance at the 2023 Art & Wine Festival I hereby certify that I am of legal age and competent to execute this Waiver of Liability and Hold Harmless Agreement, that in doing so of my own free will and accord, voluntarily and without duress, and that I do so intending to bind myself, my executor, my heirs and administrators or assigns to the fullest extent of the law.
Hold Harmless and Waiver of Liability Signature*
Date*
MM slash DD slash YYYY
Health Department Temporary Food Sales*
Price:
If you have a DD214 please upload it or mail it to the CBCA at PO Box 436 Clayton CA 94517 for your reimbursement of this $140.00 fee.
Refundable Clean-Up Deposit
Price:
Total
$0.00
Signature
Date
MM slash DD slash YYYY
Payment*
- Credit Card
- Check
Credit Card
Card Details
Cardholder Name

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